DTS Budget

From YWAMKnowledgeBase

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Here is an example of a DTS Budget


It is from a DTS at Harpenden in 2008. It shows how a budget may be set out and what it should include.


BUDGET FOR DTS and 12 Week SCHOOLS

revised 14 July 2008, for 2008/2009


INCOME AMOUNT

Per student

WHICH

"COST CENTRE" SHOULD IT GO TO

WHAT DOES IT COVER
Student registration fee

(non-refundable)

£25.00
Registrar account

REG account

Email, postage, stationery relating to applic process. Also the UofN Course

re-Reg comes out of this + InterHealth

Student Room Reservation Fee

(non-refundable)

£100.00
Current School Acc Down payment
Student School Fee
£1475.00
Current School Acc To be paid upon arrival, unless agreed
BLS Fee (if running a BLS)
£150.00
To BLS account To cover BLS costs, honorarium, UofN, materials, etc
Children See separate table
School staff pay their house fees to the base as normal and are not included in the DTS budget
EXPENDITURE AMOUNT

per week

WHICH

"COST CENTRE" SHOULD IT GO TO

WHAT DOES IT COVER
RENT
Student House Fees

(include de-brief weeks, extra time between outreaches, etc)

£45.00
Per person per week to RSC account Covers Council Tax, Elec, Gas, Facilities use, etc
STUDENT AREA MAINTENANCE/IMPROVEMENTS
No.9, No.8 and Classrooms

(include de-brief weeks)

£7.00
Per person per week to SAM account Wear and tear, carpet, mattresses, linen, computers, major classroom equip

Base & Train Dir and DTS Dir make purchase decisions

CATERING
Food (include de-brief week)
£25.00
Per person per week to FOO account Strictly for food purchase
Catering equipment (include de-brief week)
£4.00
Per person per week to FEQ account For replacement of catering equipment and breakages
Internet and Network
Internet, Network costs
£30.00
Per student per school to NET acc Covers 3 months internet access
EXPENDITURE AMOUNT WHICH

"COST CENTRE" SHOULD IT GO TO

WHAT DOES IT COVER
SPEAKERS
Hospitality
£10.00
Per person per night to HOS Accom & breakfast
Food
£5.00
Per person per day to FOO
Honorarium

(non-Harpenden staff)

£50.00
Per speaker per day
Honorarium

(Harpenden base staff)

£25.00
But only as a book voucher from bookshop This is a National YWAM England policy
TITHES Take 10% of student gross income = £160 per student and breakdown as follows.
Tithes
£35.00
£25.00


£48.00


£52.00
From the tithe to UKT account

From the tithe to NAT account


30% of the tithe goes to Int offices -- but via the NTI account


Balance goes to Oval Tithe OTI


First two figures go towards: the Advance, Nat website, training brochures, PR etc
LEVIES Not from the tithe
UofN Student charge
£15.00
Per student, OR 1% of person's school fee x number of students for lecture phase ONLY - whichever is less. Pay into UNR account Copy Doreen on memo to accounts.

This registers student to receive certificate.

UofN Course registration
£20.00
Per School - pay into the REGistrar's Account Schools must re-register every 3 years
OTHER COSTS OUT OF FEES
Speaker Travel Expenses
Local outreach
Transport
Mid Term Outreach From Outreach
Pastoral visits From Outreach
De-brief week extras Graduation From Outreach
T-Shirts From Outreach
Celebration meals/Welcome Baskets
Books/teaching materials
Myers Briggs/DISC/SIMA costs
Training Offices rent To TRN account
Admin: post, fax, email, mileage, transport, photocping
Fun Night/Sightseeing
Advertising flyer, card, other
Contingency -- one student school fees for emergencies.
£1600.00
EXPENDITURE AMOUNT

Per child Per week

WHICH

"COST CENTRE" SHOULD IT GO TO

WHAT DOES IT COVER
CHILDREN
0-12 months rent and food
Free
- Share room with parents
1-2 years of age rent and food
£10.00
Per child per week

£5 to the RSC account

£5 to the FOO account

May still share with parents
3-4 years of age rent and food
£20.00
Per child per week

£12.50 to the RSC account

£7.50 to FOO account

May still share with parents
5-12 years of age rent and food
£30.00
Per child per week

£17.50 to RSC account

£12.50 to FOO account

13-17 years of age rent and food
£45.00 --


£60.00
Per child per week

£20 to RSC if shared room

£35 to RSC if single room

£25 to FOO account

Notes

  • When a child is a student, they pay full student rates -- consider on an individual basis, and in discussion with base leadership or training director.
  • We would expect children aged 18 plus, accompanying their parents to either be students on the school and pay the full amount, or to serve in some capacity as volunteers on the base and pay as appropriate for that staff category.
  • The Base leadership team are currently looking at a policy for students applying from developing nations. Currently it is decided between school leader and base leader on an individual basis, also considering the budget and whether it can carry further reductions.
  • Category A pays full amount
  • Category B&C pays 50% on accommodation fees and full food costs
  • Each school should budget to break even or generate a surplus.
  • At the end of the school a set of final accounts should be sent to the Training Director and Base Leader and LT Finance Person as soon as possible.
  • If there is any surplus left after the Outreach Phase, it should be decided by agreement between the School Leader, Training Director and Base Leader or LT Finance person what should happen to that surplus. These decisions should be minuted and communicated to the Leadership Team. Some options are:
    • Put toward Oval deficit accounts, eg Oct 06 DTS, World View, Think Again
    • Put a % toward a scholarship fund for future developing nation students
    • Put toward Training Office costs
    • Put a % to a pioneering small team in the UK or overseas